Templates & Forms

Use POLAR’s suite of electronic forms and templates to complete administrative, financial, and business related tasks. 

Forms

Find all the POLAR forms in one convenient location.
Leave application and Absence Report

Complete and submit the following form to request approval of leave, including vacation leave and sick leave. 

Hospitality forms

To submit a hospitality request for an event hosted by POLAR, please submit the following form for approval.

Travel authorization and advance

Complete the following form to submit travel request and apply for an advance of funds for accommodations, meals and incidentals. 

Travel Expense Claim

To submit a record of expenses and receipts associated with POLAR approved travel (i.e. accommodations, meals, non-air related travel and incidentals).

Travel Expense Tracking

Use this form to help record and track expenses (i.e. accommodations, meals, non-air related travel and incidentals) associated with approved POLAR travel.

Photo Release Form

Photo release forms are used by POLAR to gain permissions from individuals to use and publish photos that include their image.

Pre-approval to Work Overtime

Submit the following form to your project authority in the field or your manager/director in the office to obtain approval to complete paid overtime. The request will then be submitted to the President or delegate for final approval.

Extra Duty Pay/Shiftwork Report and Authorization

Use the following form to record all completed overtime and travel hours for approval. 

Public Service Health Care Plan – Claim Form

To submit a paper claim for eligible medical expenses, please complete the following form. Please note, that in addition to the completed form, plan members must submit the corresponding receipts.

Public Service Health Care Plan – Out of Country Claim Form

To submit an Out-of-Country Claim for eligible medical expenses, please complete the following form. Please note that receipts for the claims are required to be submit along with the completed form.

Healthcare Plan

Visit the new Forms - Connexions page.

Human Resources

Visit the new Forms - Connexions page.

Procurement

Visit the new Forms - Connexions page.

Templates

Produce consistent, high-quality documentation that reflect the Department’s corporate look.
Letters to the Minister template

The following template must be used when submitting any correspondence or letters to the Minister for information or approval. 

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